Traveling Scholars | The Graduate School | Michigan State University

Graduate students might need to attend other institutions to complete course work or travel abroad for research, professional development, or course work.

The following details the processes and procedures that must be adhered to international travel and the programs available for inter-institutional study.

Students who are traveling to present their research at professional conferences can apply for travel funding to support their travel.

Traveling Abroad

Insurance Coverage for International Travel

Registration

If you are traveling to a high-risk destination, additional review is required. Register your trip at least 4 weeks in advance. More information may be found at OIHS.

Traveling on MSU funds/grants:

Work with your department to register your trip(s) in Concur.

Log into EBS
Select “Travel and Expense” tile.
Select “Requests”
Select “Create New" and the "New Request” from the drop down.
Enter as much detail as possible.
Registration can be done by you or a delegate.

Self-funded travel:

Work with your department to register your trip(s) in the MSU Global Travel Registry.

Log-in to https://travelregistry.msu.edu/ using your MSU NetID.
Click “Create a Trip”
Enter as much detail as possible (i.e.: hotel, exact city, emergency contact information, etc.)

After Registration

When you register your trip, you will be automatically enrolled in international medical insurance and evacuation coverage (provided by International SOS) at no cost to you when traveling on university business or as part of official University programs.

To access any of International SOS’s services, use the MSU membership number: 11BCAS798617.

If you need help with a medical or security issue abroad, or if you have any health and safety questions before your departure, contact the 24/7 International SOS Scholastic Assistance Line: +1-215-942- 8478.

Travelers are also strongly encouraged to visit the International SOS web-portal and to download their app to review information about your destination, receive travel alerts, request a certificate of assistance (proof of insurance), and contact International SOS for assistance.

For immediate emergency assistance while abroad, travelers should use the local emergency number (“911 equivalent”) to contact local emergency services. The MSU 24/7 International Emergency Assistance Line (+1-517-353-3784) remains available to travelers and should be used to report a crime abroad.

To protect health, travelers should also verify whether they need preventive vaccinations or medications that are recommended by the Centers for Disease Control and the World Health Organization. Certain vaccinations may be required by destination countries. The Travel Clinic located in Olin Health Center can provide these services, as does the Ingham County Health Department and other travel clinics outside of the Mid-Michigan area.

Inter-Institutional Study

If you are looking for funding for travel or conferences, please see Travel Funding.